2007 GOALS AND OBJECTIVES
1. Prepare and submit the 2007 budget for approval.
Objectives:
- Compile the budget that was submitted by each department head.
- Schedule at least one finance committee meeting.
- Revise the budget.
- Discuss the budget with the Auditor.
- Submit the budget for first reading before March 1, 2007
- Adopt the budget during the month of March 2007.
- Receive state approval before June 1, 2007.
- Issue department budgets to each department head, board and commission chair.
2. Goal: Initiate preparation of the 2008 budget by August 1, 2007.
Objectives:
- Send requests to the department heads, board and commission chairs to prepare and submit their 2008 budgets before September 1, 2007.
- Initiate budget hearings at the first September Council meeting.
- Complete budget hearings before December 1, 2007.
- During the month of January 2008, discuss the 2008 budget with the Finance Committee.
- During the month of January 2008, meet with the Auditor.
- Provide written summary of the budget to the Mayor and Council.
- If necessary, meet with the Finance Committee to finalize the budget.
- Introduce the budget before March 1, 2008.
- Adopt the budget during the month of March 2008.
3. Goal Resurface Van Doren Avenue. Objectives:
- Prepare bid specifications before April 1, 2007.
- Advertise for bids, May 1, 2007.
- Award contract for work, June 1, 2007.
- Initiate work, July 1, 2007.
- Complete project, September 1, 2007.
4. Goal: Complete the sidewalk maintenance program before September 1, 2007.
Objectives:
- Request the engineer to complete the sidewalk improvement list before May 1, 2007 and prepare bid specifications.
- Advertise for bids during the month of May 2007.
- Award contract before June 1, 2007.
- Complete the project before August 15, 2007.
5. Goal: Schedule ten monthly department head meetings.
Objectives:
- Prepare written agendas for each meeting.
- Invite the Mayor and one or two Borough Council members to attend each meeting.
- Develop professional development lectures. Guest speakers will be scheduled.
6. Goal: Complete the Jackson Avenue Lift Station project.
Objectives:
- Receive permit from DEP before March 1, 2007.
- Complete plan and review with DPW, March 1, 2007.
- Schedule public information meeting before April 1, 2007.
- Advertise for bids before May 1, 2007. Award contract before June 1, 2007.
- Start work before July 1, 2007.
7. Goal: Plan and complete work on the final phases of lighting and sidewalks of the Streetscape Project.
Objectives:
- Initiate the lighting installation before April 2007.
- Complete the lighting installation before June 2007.
- Advertise for the sidewalk installation before March 1, 2007.
- Advertise for sidewalk bids before April 1, 2007.
- Award sidewalk installation contract before May 1, 2007.
- Initiate work before June 1, 2007.
- Complete the project by December 1, 2007.
8. Goal: Develop backup water well plan and possible new observation well to monitor water quality.
Objectives:
- Prepare project plan and schedule and present to the Mayor and Borough Council by March 15, 2007.
- Hold preliminary discussions with New Jersey Department of Environmental Protection by April 1, 2007 and modify plan accordingly.
- Identify the best sites and backup sites for wells by April 15, 2007.
- Hold public information meetings with well site neighborhoods by May 1, 2007.
- Develop preliminary design plans by June 1, 2007.
- Submit application to New Jersey Department of Environmental Protection by July 1, 2007.
- Receive New Jersey Department of Environmental Protection approval by September 1, 2007.
- Develop final plans, specifications and contract documents by October 1, 2007.
- Review final plans, budget and schedule with the Mayor and Borough Council by October 15, 2007.
- Advertise for bids for work by November 1, 2007.
- Award contract by December 15, 2007.
9. Goal: Add 20 new parking spaces at the library.
Objectives:
- Negotiate revised agreement with St. Paul’s Church, including permanent access easement by March 1, 2007.
- Develop design plans and specifications by March 1, 2007. Review plans with Mayor and Borough Council by March 1, 2007.
- Advertise for bids by April 15, 2007.
- Award contract by May 15, 2007.
10. Goal: Develop and implement a televised community bulletin board and schedule for the rebroadcast of public meetings.
Objectives:
- Before January 15, 2007, meet with Cablevision to discuss the TelVue system.
- Develop the public meeting rebroadcast schedule.
- Post the public meeting rebroadcast schedule on the web page.
- Before February 15, 2007, decide which bulletin board system will be implemented; TelVue or the Borough’s design.
- Implement the community bulletin board before March 1, 2007.
11. Goal: Review options for the Woodland Park Project and implement a plan.
Objectives:
- Schedule the Woodland Park Planning Committee to discuss the options.
- Present Woodland Park Committee recommendations to the Mayor and Borough Council.
- If the plan is to continue the development of an athletic field, discuss the development of an Interlocal Agreement; Chatham Township, Chatham Borough and Board of Education.
12. Goal: Develop and implement a plan to improve Memorial Park
. Objectives:
- The Memorial Park Planning Committee should establish recommendations and prepare a written report for the Mayor and Borough Council by June 2007.
- Hold public information meeting when the plan is presented to the Mayor and Borough Council.
- When the concept is approved, complete preliminary design work and discuss with Planning Committee, August 2007.
- Present final plan to Mayor, Borough Council and the public, September 2007.
- If approved, advertise for bids, November 2007 • Award Contract, December 2007.
- Initiate work, March 2008.
13. Goal: Develop and implement a plan to address traffic issues on Elmwood Avenue and Coleman Avenue
Objectives:
- During the month of January 2007, schedule meetings with representatives from Ogden Church to discuss options.
- Before February 1, 2007, the engineer will review the issues and provide guidance and alternatives for resolution of the issues.
- Before March 1, 2007, schedule the matter for discussion with the public and Borough Council.
- Revise the plan as necessary. If there is consensus, implement plan.
14. Goal: Complete the Borough Hall office relocation plan.
Objectives:
- Before January 15, 2007, schedule meeting with planning committee to finalize the relocation plan.
- Implement construction work before February 1, 2007.
- Complete construction and move offices before April 1, 2007.
15. Goal: Implement new parking meter system.
Objectives:
- Prepare bid package and advertise for bids before February 1, 2007.
- Award contract before March 1, 2007.
- Provide notification to the commuters during the month of March.
- Install new machines during the month of April.
16. Goal: Pave the Center Street east parking lot.
Objectives:
- Prepare bid specifications before June 1, 2007.
- Advertise for bids during the month of June.
- Award contract before July 15, 2007. • Initiate work before August 15, 2007.
- Complete the project before September 1, 2007.
17. Goal: Initiate the design for the Parrot Mill and Riverview pumping stations.
Objectives:
- Before May 1, 2007, the engineer will prepare and submit plans to the Borough Council for review.
- The plans will be presented to the Mayor and Borough Council at the June Borough Council meeting.
- When the plans are approved, the project will be advertised for bids. Tentative timeline for advertisement is July, 2007.
- Award the contract within 45 days of the bid advertisement.
- Initiate projects before December 31, 2007.
18. Goal: Review Open Space tax and decide whether to continue the tax and whether to expand the uses of its revenues.
Objectives:
- Prepare timeline and submit to the Mayor and Borough Council, January 10, 2007.
- Send timeline to the Open Space Committee, February 1, 2007.
- Schedule Open Space Committee recommendations for the April 23, 2007 Borough Council meeting.
- Discuss and decide the public information schedule.
- The decision to place the referendum on the 2007 November ballot will be announced before August 1, 2007.
19. Goal: Complete the Burgess, Chandler and South Passaic road projects.
Objectives:
- Complete design before April 15, 2007.
- Advertise for bids before April 20, 2007
- Open bids before May 15, 2007.
- Award construction contracts before June 1, 2007.
- Start projects before July 1, 2007.
20. Goal: Complete a fixed asset inventory.
Objectives:
- Collect proposals from at least two vendors before February 1, 2007.
- Before February 5, 2007, send the proposals to the Borough Attorney for review.
- Before March 1, 2007, meet with the Department Heads to explain the project and timeline.
- Initiate the project before March 15, 2007.
- Complete the project before June1, 2007.
21. Goal: Complete installation of sidewalks on Watchung Avenue from Lafayette Avenue to Washington Avenue.
Objectives:
- Submit grant application before January 15, 2007.
- Prepare plan design and specifications before March 1, 2007.
- Review plan with neighborhood before March 15, 2007.
- Advertise for bids before April 1, 2007.
- Award contract before May 1, 2007.
- Initiate work before June 15, 2007.
- Complete the project before September 1, 2007.
22. Goal: Complete the Lum Field project.
Objectives:
- Initiate the construction before February 1, 2007.
- Install artificial turf before May 1, 2007.
- Open field for play before May 15, 2007.
23. Goal: Design Phase I Elmwood Avenue Project.
Objectives:
- Prepare the preliminary draft plan and discuss with the Mayor and Borough Council before April 1, 2007.
- Before May 1, 2007, meet with the neighborhood to explain the plan.
- Advertise for bids before June 1, 2007.
- Initiate the work before July 1, 2007.
- Complete the project before December 1, 2007.
24. Goal: Install surveillance cameras at the train station.
Objectives:
- Before February 15, 2007, contact NJ Transit and discuss sharing cost for the installation of the cameras.
- Develop a timeline for the installation of the cameras by March 1, 2007.
- Complete the project before June 1, 2007.
25. Goal: Implement Recreation policies, procedures and field master plan.
- Objectives: Before February 1, 2007, hold a meeting with the Mayors, Recreation Liaisons and Administrators to discuss each town’s vision for the joint recreation program.
- The Administrators will meet with both Recreation Directors to initiate the development of written policies and procedures by February 15, 2007.
- The Administrators will prepare financial analysis
26. Goal: Develop plan to resolve the sanitary sewer back-up problem on Roosevelt, Wilson and Hedges.
Objectives:
- Before March 2007, the DPW will camera the existing lines.
- Before April, the Borough Engineer will develop an engineering plan and submit the plan to the Mayor and Borough for review.
- If the plan is approved before May 2007, the Borough Engineer will prepare a timeline and submit the timeline to the Mayor and Borough Council.
27. Goal: Continue to investigate the cost and timeline for the implementation of GIS for the water, sewer and stormwater systems. Objectives:
- Before May 1, 2007, the Borough Engineer will obtain price quotes for the development and implementation of the GIS system.
- Before June 2007, the Borough Engineer will submit the price quotes to the Administrator, Mayor and Borough Council for review.
- The matter will be scheduled for the June Borough Council meeting.
- If the project is approved, the Borough Engineer will develop an implementation time and submit the timeline before July 1, 2007.
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